Contracts and University Registration

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Please do the following, all of which are mandatory.

University terms and conditions

Read the University of Oxford terms and conditions (click on the 2023/24 Entry tab): these contain important information about your contract with the University, which you enter into when you accept your offer.

University card form

Print out the University card form, complete in hard copy (with a handwritten signature), and then send a scan of the form including your photo by email to the Undergraduate Administrator (undergraduate@​balliol.​ox.​ac.​uk), as soon as possible and no later than 1 September 2023. This is important because when you have returned the form you will be sent your IT activation code and log-in details. Your password and login are called your Single Sign On (SSO), which is the Oxford system for accessing a range of IT services, including email and Student Self Service, as well as online study resources.

College Student Contract

Print out, read and complete the College Student Contract. (If you are a visiting student, print out, read and fill in the Visiting Student College Contract.) Scan the completed contract and send by email to the Undergraduate Administrator (undergraduate@​balliol.​​uk), or by post, no later than 1 September 2023.

Undergraduate Freshers’ Form

Complete the form below, no later than 1 September 2023.

Personal data

The ways in which Balliol processes your personal data while you are a student, including our lawful basis for processing, are explained in the Balliol College Privacy Policy, which includes the Balliol College Academic Privacy Policy. This document explains that as a student some of your data may be processed for the purposes of legitimate interests, including the publication of the Balliol College Annual Record.

As a Fresher your name will be included in the Annual Record in the lists of all first-year undergraduates and graduates. Please note that these lists will include the name of your school or previous institution, which you gave us as an applicant. If you would prefer this information not to be published, please advise the Undergraduate Administrator

Please confirm that you have read and understood the Privacy Policy: 

Photography for Balliol publicity materials

From time to time Balliol commissions still or film photography to be taken, or receives submissions of photographs or film from College Members, for use in the College’s publicity materials. Please indicate whether or not you consent to any such images in which you appear being used for College publicity materials.

Balliol’s publicity materials include the College’s printed publications (which may also be published online), its website and its social media accounts: there is more information at www​.bal​li​ol​.ox​.ac​.uk/​p​u​b​l​i​c​i​t​y​-​m​a​t​e​rials. If you give consent, you have the option to withdraw it at any time by contacting the Publications and Web Officer, Details about the use and storage of photographs/film footage are available at www​.bal​li​ol​.ox​.ac​.uk/​i​m​a​g​e​-​p​olicy.


Please tell us whether you have a specific learning difficulty (SpLD), disability or long-term health condition that may affect your work or life at Balliol, and which you have not already disclosed at application stage. We encourage you to let us know early because it can take a while to implement support and we would want you to take full advantage of the help available. This includes exam adjustments – these need to be organised a term before the exam takes place so early disclosure is important.

The University of Oxford is committed to making reasonable adjustments to enable students with SpLDs, long-term health conditions or a disability which meets the Equality Action 2010 criteria to participate fully in student life. In order to provide support, relevant departments and colleges of the University may share information about your needs. Information will be shared on a need-to-know basis with people in relevant departments and colleges, such as departmental and academic administrators, lecturers and tutors who will teach you, and relevant library and support staff.

Freshers’ Dinner
The undergraduate Freshers’ Dinner will be on Wednesday 4 October 2023 at 7.30pm. Attendance is compulsory for all Fresher undergraduates. For the purposes of this dinner, please tell us whether or not you have any dietary requirements:
If you answered ‘special diet’ above, please supply more information

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