2. What we spend and how we spend it
3. What our priorities are and how we are doing
5. Our policies and procedures
Organisational information, locations, and contacts, constitutional and legal governance.
- Statutes
- Bylaws
- College Officers and Academic staff
- Admissions –
- Teaching –
- Research –
- Student Services – describes the facilities available in colleges and the provision of services available to students: see section below
- Chapel
- Funding – see College Accounts section below for information on income, expenditure and assets
- Development and Alumni Conference facilities, Summer Schools and other related activities
2. What we spend and how we spend it
Financial information relating to income and expenditure, and assets and liabilities.
- College Accounts
- Financial Statements of the Oxford Colleges (2010-11) - link to university website
- Financial Statements of the Oxford Colleges (2009-10) - link to university website
- Financial Statements of the Oxford Colleges (2008-09) - link to university website
- Financial Statements of the Oxford Colleges (2007-08) - link to university website
- Financial Statements of the Oxford Colleges (2006-07) - link to university website
- Salaries and Benefits – link to university website
- Employees’ Handbook
- Contracting goods and services - link to university procurement policy – purchasing strategy
- Annual Fees and charges – college fees, room rents, meals: see Section 6, Financial information, of the College Handbook
- College Contributions - see Accounts section above
3. What our priorities are and how we are doing
- Strategy and performance information, plans, assessments, inspections and reviews.
- Corporate Plan – [preamble to College Accounts- or annual report]
- Governing Body – [preamble to College Accounts or annual report]
- College Accounts - see also Accounts section above
- Annual Review (university website)
- About the University
- Strategic Plan
- University Administration Services
- Conference of Colleges – planning and consultations, participation in University Committees and consultations
- Decision making processes and records of decisions
‘We would expect minutes of meetings where key decisions are made about the operation of the university, excluding material that is properly considered to be private, to be readily available to the public.’
- Policy proposals and decisions. Decision-making processes, internal criteria and procedures, consultations.
¨ Minutes of meetings – the ICO will expect at least some minutes to be made available. The minimum requirement is to publish the minutes of meetings where key decisions are made; this does not apply to information that is otherwise exempt. Colleges will need to consider which of their meetings fit into this category.
- Governing Body – preamble to College Accounts that refers to committees – guidance for Fellows
- Student Handbook
- College Accounts
- Conference of Colleges – intercollegiate policy decisions, committee structure, Standing Orders, Conference of Colleges Appeal Tribunal
- Governance Structure of the University – representation on university committees by members of Conference of Colleges
5. Our policies and procedures
Current written protocols for delivering our functions and responsibilities.
- Strategic Priorities [preamble to College Accounts, and/or any other published items]
- College Handbook of Information and Regulations
- Student Financial Information – University information on fees, funding and living costs
- Overview of student financial aid
- College guide to student financial aid
- More about student financial aid – maintenance and hardship grants
- Access Guide – University information on access for all people with disabilities
- College Student Contract
- Health and Safety Policy Statement– general policy including fire regulations, sports policies, rowing on the river
- Guidance on Confidentiality in Student Health and Welfare – University website
- Health and Safety – responsibilities of the Governing Body
- Health and Safety – University policy statements
- Risk Management Policy
- FOIA Publication Scheme – this page
- Data Protection policy
- Equal Opportunities Policy – Race Relations, Disabilities, including Action Plan & Policy, information on facilities and assistance
- Equality Policy
- Race Equality Policy
- Gender Equality Scheme and Action Plan –
- Codes of Practice on Harassment
- Code of Practice on Freedom of Speech
- Good Practice Guidelines for College Advisers for Postgraduate Students
- Code of Practice on Protection of Children and Vulnerable Adults
- Complaints and Appeals – on academic and other disciplinary matters – Student Handbook, Employees’ Handbook
- Conference of Colleges Appeal Tribunal
- Environmental Policy
- College Computing Handbook Computer Use and Communication Policy
Information held in registers required by law and other lists and registers relating to the functions of the authority
[Typically this will include lists of registers of testing and inspection, e.g. lifts and hoists, electrical and gas installations, scaffolding, water legionella testing, etc]
Advice and guidance, booklets and leaflets, transactions and media releases.
- Admissions
- Activities aimed at widening participation – university activities, schools liaison, open days
- Student Services - information for current students, including Student Handbook
- Funding
- see College Accounts section above for information on income, expenditure and assets
- link to University Student Funding
- Chapel
- Sport provision
- Information for visitors
- Information for alumni
- Latest News
- IT and intranet Provision
- Library
- Colleges of the University